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DocuNest is the only enterprise DMS built specifically for Indian organisations that want complete data sovereignty — no cloud dependency, no monthly subscription, no data leaving your premises. Runs as a Windows service on your own server. Up and running in under one hour.
When you're managing board resolutions, vendor contracts, employee records, and financial documents — the question isn't just "is it secure?" It's "where exactly is it?" With DocuNest, the answer is always: on your server, in your building, under your control.
India's Digital Personal Data Protection Act 2023 makes you the data fiduciary for employee and customer records. With DocuNest on-premise, all personal data stays within your infrastructure — no third-party data processor, no cross-border transfer risk.
DocuNest runs entirely on your LAN. Factory floors, warehouse locations, hospitals with restricted internet — all can access DocuNest via the internal network address. No internet outage can disrupt your document operations.
Cloud DMS platforms charge ₹500–₹2,000 per user per month — every month, forever. DocuNest is a one-time perpetual license investment. No renewals, no per-document charges, no storage limits billed separately.
"Our board documents, HR files, and vendor agreements were scattered across email threads, USB drives, and a shared folder on a desktop nobody maintained. We needed everything in one place — but our IT policy didn't allow cloud storage for sensitive documents. DocuNest gave us exactly that: proper document control on our own server, without the SaaS subscription overhead."— Common feedback from Indian manufacturing and finance sector clients
From storage to search, approvals to signatures — see exactly what DocuNest looks like in real use.
Organise documents in nested vaults mirroring your department structure. Access control flows down the hierarchy.
Every upload creates a new version. Compare any two versions, restore previous, or see the complete edit timeline.
Drag-and-drop multiple files simultaneously. Supports PDF, Word, Excel, images, and all common business file types.
Design approval sequences with conditional routing — documents can branch to different reviewers based on value, department, or document type.
Automatic email reminders when deadlines approach. Overdue workflows escalate to the next approver automatically.
Every approval, rejection, and comment is timestamped with user and IP. The complete decision trail is permanently preserved.
Search inside PDFs (including scanned), Word documents, Excel sheets, and plain text files. Results highlight the exact matching passage.
Filter by vault, file type, date range, status (approved/pending/signed), department, or the user who uploaded. Combine filters for precision.
PostgreSQL full-text search with trigram indexing delivers results in under 0.3 seconds across tens of thousands of documents.
Upload one Excel file, get personalised PDFs with your company letterhead for every employee — automatically.
Each employee gets a unique, expiring acceptance link. Acceptance stamps the letter with a digital acknowledgement mark.
If a letter is revised, the old version is superseded immediately. Employees can only accept the current version; old links stop working.
Every action — view, edit, download, share, approve, delete — is permanently recorded with user, timestamp, and IP address.
Each file is encrypted with a unique key derived from your master key via HKDF. Even if one key is compromised, other files remain secure.
Export audit logs by date range, user, or document for ISO 27001, internal audit, regulatory inspection, or legal discovery purposes.
The Salary Letters module eliminates every manual step in your monthly letter cycle. No more individual PDFs, no chasing employees for physical signatures, no version confusion.
HR uploads the monthly salary data Excel file. DocuNest reads employee names, designations, CTC components, and effective dates.
Bulk • Any Excel formatPersonalised salary revision letters are generated instantly for every employee — using your company letterhead, branding, and template.
Puppeteer PDF engineEach employee receives a secure, time-limited acceptance link via email. One click to view and acknowledge their salary letter.
RSA-signed tokensAccepted letters are permanently stamped with acceptance metadata and archived with a complete audit trail. Revision chains supersede old letters instantly.
Tamper-evident archiveDocuNest uses defence-in-depth — multiple independent security layers so that no single point of failure can expose your documents.
Every user action in DocuNest is gated by their assigned role. Roles are assigned per-organisation with optional per-vault overrides.
| Permission | Super Admin | Admin | Manager | User | Viewer |
|---|---|---|---|---|---|
| View Documents | ✓ | ✓ | ✓ | ✓ | ✓ |
| Upload Documents | ✓ | ✓ | ✓ | ✓ | — |
| Download Documents | ✓ | ✓ | ✓ | ✓ | View only |
| Approve Workflows | ✓ | ✓ | ✓ | — | — |
| Delete Documents | ✓ | ✓ | — | — | — |
| Create / Manage Vaults | ✓ | ✓ | — | — | — |
| Manage Users & Roles | ✓ | ✓ | — | — | — |
| Generate Salary Letters | ✓ | ✓ | ✓ | — | — |
| View Audit Logs | ✓ | ✓ | Own actions | — | — |
| License & System Settings | ✓ | — | — | — | — |
No Docker. No Linux. No cloud account. DocuNest installs as native Windows services using the familiar Setup Wizard — the same experience as any enterprise software.
Execute DocuNest-Setup.exe as Administrator on your Windows Server 2016 or later. The wizard installs the Node.js runtime, Memurai (Redis-compatible), and registers two background Windows services automatically.
Enter your PostgreSQL connection details, SMTP email settings, and the number of user seats in the wizard. The post-install script generates your environment configuration, SSL certificate, and initialises the database schema — fully automated.
Log in as Super Admin at http://[server-ip]:8080, create user accounts, assign roles and vault permissions, then start uploading documents. Your team can begin using DocuNest immediately.
Manage technical drawings, BOQs, SOPs, quality records, and ISO documentation with version control. Always know which revision is the current approved version on the shop floor.
Centralise board resolutions, audit reports, RBI regulatory submissions, sanction letters, and inter-departmental financial approvals with automated routing and full audit trails.
Maintain SOPs, clinical trial documents, CDSCO regulatory submissions, drug master files, and patient consent forms with strict access control and document expiry tracking.
Manage contracts, NDAs, power of attorney, court filings, and regulatory correspondence with version history, e-signatures compliant with IT Act 2000, and matter-linked organisation.
Automate offer letters, appointment letters, salary revision letters (batch from Excel), increment letters, and experience certificates — with employee acceptance tracking for every letter.
Organise RFIs, project handover certificates, subcontractor agreements, building permits, and architectural drawings by project. Approval chains route to the right stakeholder at each phase.
DocuNest is purpose-built for the Indian enterprise context — data sovereignty, offline capability, one-time pricing, and local support that cloud providers simply cannot match.
| Capability | DocuNest On-Premise |
SharePoint Online Microsoft 365 |
Cloud SaaS DMS (Generic) |
Shared Drive Google Drive / OneDrive |
|---|---|---|---|---|
| Runs on your own server (100% on-premise) | ✓ | — | — | — |
| Works without internet connectivity | ✓ | — | — | Partial |
| No monthly subscription / perpetual license | ✓ | — | — | — |
| Data stays within India on your servers | ✓ | — | Partial | — |
| Approval workflow with multi-step routing | ✓ | Add-on | ✓ | — |
| Salary letter batch automation (Excel → PDF) | ✓ | — | — | — |
| Legal e-signatures (India IT Act 2000) | ✓ | Via add-on | ✓ | — |
| AES-256 per-file encryption at rest | ✓ | Platform-level | Varies | Platform-level |
| Setup time (hours, not weeks) | Under 1 hour | Days–weeks | Days | Minutes |
| Dedicated India-based support | ✓ | — | — | — |
Free 60-minute product walkthrough · No commitment · India-based team
See how DocuNest replaces scattered drives, email threads, and WhatsApp approvals with one secure, searchable, on-premise platform — in a free 60-minute walkthrough personalised to your industry.